To All Prospective Offerors:
This is an Invitation to Tender for a licensing agreement for Operation of Cafeteria Services at the U.S. Consulate General in Yekaterinburg. Attached is the proposed Licensing Agreement, which would be executed between the Consulate and the selected operator. That Agreement consists of the main document, plus three exhibits:
Exhibit A - Performance Required Under the Licensing Agreement
Exhibit B - Licensor-Furnished Property
Exhibit C - Holiday Schedule
Please submit the following no later than April 11, 2008 by 1730 :
• Resume or CV detailing prior quality of service and experience.
• Proposed menu showing cycle, variety, portions, and prices:
(a) Menu cycle and variety .
(1) State the length of your menu cycle and how often it changes throughout the year. Provide the complete menu cycle that you will implement, showing selling prices. Summarize the number of daily items under each food category, such as luncheon entrees, vegetables, salads, desserts, beverages, soups, bread and rolls, breakfast items, sandwiches, specials, grill items, etc. Summarize the total number of different items in each category for the complete menu cycle.
(2) For purposes of putting together offers, the following historical information may be of use.
o Consulate surveys have indicated a preference for quick and light, healthy meals and snacks. (For example: grilled meats (rather than fried), salads with little or no mayonnaise, oil, or butter)
o Establishing a menu directed toward traditional Russian dishes and priced for Russians may increase the number of non-American patrons to the cafeteria.
(b) Menu portion, prices and standard unit measurement price . State your pricing policies and procedures for establishing portion sizes and prices.
Individuals/companies submitting tenders may be requested to provide food/beverage samples.
Award selection will be based on the best approach, taking into consideration the desire for quality service at reasonable menu prices, in combination with past service quality and experience. The Consulate may award this Agreement solely on the basis of the evaluation of the initial offers, without any negotiations or request for samples. Therefore, tenders should be submitted on the most favorable terms possible.
All tenders must be submitted to the following address:
U.S. Consulate General
15 ulitsa Gogolya
Yekaterinburg , Russia
Fax: 379-3001; e-mail: Novitskaya SV@state.gov
ALL TENDERS MUST BE RECEIVED BY THE U.S. CONSULATE GENERAL NOT LATER THAN APRIL 11, 2008 BY 1730 . TENDERS RECEIVED AFTER THIS DATE AND TIME WILL BE REJECTED WITHOUT FURTHER CONSIDERATION.
Direct all questions regarding this Invitation for Tenders to the following individual:
Svetlana Novistkaya, Procurement Assistant
phone: 379-3001; fax: 379-4515;
e-mail: NovitskayaSV@state.gov
Thank you for your interest in this action.
Sincerely,
Elizabeth K. Thompson
Licensing Officer